Transcripts and Academic Information

For current St. Edward’s University students and students who attended Summer 2008 forward, official transcript requests can be completed via the student myHilltop account. Search for Transcript Request and select the one with Banner in the subtitle field. This request requires access to your student account. If you no longer have your login and password information, you should use a different request option.

Use the PDF Transcript Request Form. Enter your information, print the form, include your signature and email the form to regr@jnkjdc.com. Remember to sign your request before submitting. Electronic signatures are not accepted. The first page of the form has instructions for various shipping methods.

Come to the Office of the Registrar (Main Building, Room 221) during counter-service hours and request your transcript in person. Please bring a photo ID.

Requests by mail should be addressed to: 

St. Edward’s University
Office of the Registrar
3001 South Congress Ave.
Austin, Texas 78704-6489.

If you are unable to obtain the request form when requesting a transcript via fax or mail, please include the following information:

• Your full name while attending
• Dates of attendance
• Date of birth
• Social security number or SEU ID Number
• Your current mailing address
• Your daytime phone number
• Your email address
• The complete mailing address to which the transcript should be sent
• Number of copies needed
• Whether you require the transcript(s) in separately sealed envelopes
• Your signature

If the transcript is to be picked up by someone else, we must have a written release (including your signature) giving the person named permission to receive the transcript. The person must present a photo ID to pick up the transcript. Mailed requests are processed when possible during remote operations. If you have any questions, please email regr@jnkjdc.com.

St. Edward’s University has authorized the National Student Clearinghouse to provide transcript ordering online. Transcripts may be requested 24 hours a day, 7 days a week. Transcript requests submitted on the weekends, or while the university is closed, will be processed in the order received when the university resumes business hours.

Please be aware that the National Student Clearinghouse only handles your transcript order. The clearinghouse does not have access to your academic record and does not print your transcript.

This allows us to better serve the needs of our current students and alumni in the following ways:

• Convenient 24/7 ordering access, including order status checks
• Ability to email PDF transcript(s) to recipient(s)
• Faster service due to reduced processing time
• Secure transactions
• Automatic order updates via email
• Online order tracking
• Ability to order multiple transcripts for multiple recipients in one order
• Ability to scan and upload any attachments that need to accompany your transcript

This service requires a nominal fee and should only be used when our free service options do not suit your needs.

Note for students/alumni ordering transcripts: We are listed on the National Student Clearinghouse website as St Edwards University (no punctuation).

• New or readmitted students must have official transcripts of all prior work on file within one term of initial registration or be subject to dismissal.
• Transfer credit will not be awarded for any prior work completed at any institution that is not listed on the student’s admission application.
• For continuing students, official transcripts of work completed at another institution must be submitted to the Office of the Registrar within the student’s next long term at St. Edward’s. Failure to do so may result in the student being barred from future registrations.
• Transcripts must be submitted electronically or in a sealed envelope.
• Transcripts stamped “issued to student” will not be accepted unless received from the issuing institution in a sealed envelope.
• All transcripts submitted to St. Edward’s become part of the permanent property of the university and cannot, under any circumstances, be returned to the student.
• St. Edward’s will not generate copies of transcripts that originated at other institutions. See the St. Edward’s University Bulletin for additional information.

GPA (Grade Point Average) is used to express a student’s academic strength in a single numerical value. There are different types of GPA: cumulative, semester, major, etc.

Your semester GPA is an average of the grades you received in a given semester. Your cumulative GPA is an average of all the grades you’ve received in all of your courses at St. Edward’s University*. Major GPA is an average of the grades you received in all of the courses required in the major.

Each course is assigned a certain number of semester hours; those with a higher number of semester hours carry more value than those with a lower number of semester hours. In addition, each grade is assigned a certain number of points, with higher grades carrying more value than lower grades. Therefore, GPA is the calculated average of the corresponding numerical value of your grades.

*Note: Grades earned at institutions other than St. Edward’s University, Grades of Pass or No Pass, remedial/developmental course grades, and grades replaced by repeated course policies are not calculated into the cumulative grade point average.  

The basic formula for calculating GPA is:

GPA = Total Grade Points divided by Total Semester Hours

1. Multiply the credits for each course by the corresponding numerical grade point of the grade earned for each course. See the chart below for grades and their numerical values.
    

   Grade to Points Conversion

   Grade	Points Per Semester Hour
   A+	4.00
   A	4.00
   A-	3.67
   B+	3.33
   B	3.00
   B-	2.67
   C+	2.33
   C	2.00
   D	1.00
   F	0.00

2. Add the total grade points together.
3. Add together the number of semester hours you earned.
4. Divide the total grade points by the total number of semester hours, rounding to the nearest hundredth.

Imagine that you took four classes, each one counting for three semester hours, and received two A’s and two B’s.

To calculate your GPA, multiply the grade points by the semester hours:

4 grade points X 3 semester hours = 12

4 grade points X 3 semester hours = 12

3 grade points X 3 semester hours = 9

3 grade points X 3 semester hours = 9

Add up your total grade points. In this case, it would be 42.

Then divide 42 (total grade points) by the total number of semester hours, in this case, 12.

42/12 = 3.5

Therefore, 3.5 would be your GPA.

St. Edward’s University is accredited by the Commission of Colleges of the Southern Association of Colleges and Schools to award BA, BFA, BS, BBA, BLS, MA, MAcc, MBA, MLA, MS, PSM, and EdD degrees. The university awarded an AA in 1976

1998 to Present

Sub 1000 courses do not count toward the undergraduate degree.

Prior to 1998

Sub 10 courses do not count toward the undergraduate degree.

Beginning in the Fall of 1986, graduate foundational courses (Fall 1986 though Summer 1998L 370–379, Fall 1998 through Present: 5000–5999) are counted in the cumulative hours and GPA.

St. Edward’s University allows students to repeat courses. All grades for the course appear on a student's transcript.
Beginning Fall 2019, students may repeat courses to replace grades earned in prior terms. Only the highest grade earned for the course will be included in the cumulative GPA and earned hours. Repeated courses will be indicated on the transcript.

Under the Fresh Start policy, all coursework earned at St. Edward’s University 10 or more years prior to petition approval with a grade of "C" or higher may be included in the cumulative hours toward the completion of degree requirements, but excluded from the cumulative GPA calculation. The affected courses are marked on the transcript as either “Fresh Start Earned”,or “Fresh Start Not Earned.”

FICE CODE: 003621